Privacy Policy

Effective Date: 6 July 2026

D & F Group LTD ("we", "our", "us") is committed to protecting and respecting your privacy. This Privacy Policy explains how we collect, use, and protect personal data when using our software, including our HMRC-integrated services ("the Service").

1. Who We Are

D & F Group LTD is a UK-based company providing internal financial and tax software solutions, including tools that interact with HM Revenue & Customs (HMRC).

For any privacy-related queries, contact us at:
Email: info@dandfgroup.com

2. Information We Collect

We may collect and process the following data:

  • Personal identification information (e.g. name, email address)
  • Business information (e.g. company name, VAT number)
  • Tax-related data required for HMRC submissions
  • Technical data (e.g. IP address, browser type, device information)

3. How We Use Your Information

We use your data to:

  • Provide and operate our software services
  • Submit and retrieve data from HMRC on your behalf
  • Comply with legal and regulatory obligations
  • Maintain system security and prevent fraud

4. HMRC Data Access

When you authorise our software, we access HMRC data strictly in accordance with your consent and HMRC requirements.

We do not:

  • Access data beyond what is necessary
  • Share HMRC data with unauthorised third parties

5. Data Sharing

We may share data with:

  • HM Revenue & Customs (HMRC)
  • Cloud hosting providers (for secure data storage)
  • Legal or regulatory authorities where required

We do not sell personal data.

6. Data Storage and Security

Your data is securely stored in the United States using industry-standard security measures.

We implement:

  • Encryption in transit and at rest
  • Access controls
  • Monitoring and logging

7. Data Retention

We retain data only as long as necessary to:

  • Fulfil the purposes outlined above
  • Meet legal and regulatory requirements

8. Your Rights

Under UK GDPR, you have the right to:

  • Access your data
  • Request correction or deletion
  • Restrict or object to processing

To exercise your rights, contact us at the email address provided in Section 1.

9. Cookies

We may use cookies to improve user experience and system performance.

10. Changes to This Policy

We may update this Privacy Policy from time to time. Updates will be posted on this page.

11. Contact

For questions about this policy, contact:
info@dandfgroup.com

This policy is designed to meet UK GDPR requirements and HMRC data access guidelines.